Within each Library, you will define one or more
Document Types. Document Types should reflect the nature of the document and
its content, NOT the file format. For example, “Job Application” and
“Memorandum” might be good Document Types while “Excel” and “Acrobat” would be
better defined as “Document Attributes” (see below).
Each document type within each library needs to have one or
more Attributes defined. Attributes are like data fields, with values for each
document that help you identify the document.For example, an Attribute for a “Performance Evaluation” Document Type
might be “Employee Number,” and values might be “12345” and “45678.” Another
Attribute for a “Performance Evaluation” could be “Date,” with values
representing the date the evaluation was conducted.
Remember that all Document Types and Attributes are defined
by you, the administrator.